Send proposals in minutes

Proposals & Quotes

Read every RFP in minutes. Qualify the opportunity, surface the risk, and draft a tailored response — using your past wins as the source.

Book a scoping callBest for: Service firms responding to RFPs/RFQs regularly

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What it is

The story behind Proposals & Quotes.

RFPs eat senior time. Most are unwinnable. The few that are winnable get a worse response than they deserve because the team is exhausted. Bid Engine reads incoming RFPs, scores fit, surfaces risks, and drafts a response anchored on your actual past wins — so your team focuses on the qualified ones and ships better answers, faster.

Who this is for

If this is you, keep reading.

Service firms (consulting, engineering, IT, marketing) responding to 5+ RFPs/month
Sales-ops teams drowning in proposals during peak season
Companies bidding on government, healthcare, or enterprise contracts
Anyone losing to competitors because they couldn't ship a polished response in time

What it does

Capabilities that ship in the first month.

RFP intake + qualification

Drop the PDF in. Get a fit score, top three risks, competitive analysis, and recommended bid/no-bid decision in minutes.

Response drafting from your wins

We index your past winning proposals. The agent drafts a tailored response that uses your real proof points — not generic boilerplate.

Compliance + risk flags

Highlights every clause that needs legal/finance/security review. Nothing slips through to submission unreviewed.

Win-loss intelligence

Every bid contributes to your pattern library. Over time the engine gets sharper at predicting which RFPs are worth your time.

The case for change

Why change? Why now? Why 10XAI?

The problem

RFPs eat senior time. Most are unwinnable before you read page two. But you can't know which ones are worth pursuing until someone has read all of them — which means your best people spend weeks on bids that lose.

The challenge

No-bid decisions require reading the full document. Proposal quality requires your most experienced writers. Both are expensive resources being pulled away from active clients and real revenue — every bid season.

The long-term consequence

Companies respond to everything because they can't afford to miss a winner, and exhaust their best people doing it. Win rates stay low because the effort is spread thin. The team burns out. The next bid season is even harder.

Why change

AI can read and qualify an RFP in minutes and draft a tailored response anchored on your past wins in hours — freeing your senior people to focus only on deals that actually deserve their time.

Why now

LLMs can now handle multi-hundred-page RFPs with structured extraction, compliance-flag detection, and competitive analysis. Past-win pattern matching at scale is feasible today in a way it wasn't 18 months ago.

Why 10XAI

We index your past winning proposals, build the scoring model against your actual criteria, and run the first five RFPs end-to-end with your team watching. You see the quality — and the time savings — before you commit.

Return on investment

What could this be worth to you?

Adjust the inputs below to your current situation and see a rough estimate of the impact.

ROI Calculator

Estimate your return

Adjust the sliders to match your situation.

RFPs received per month8

250

Hours spent per RFP (eval + write)20h

5h80h

Senior staff cost / hour$150

$50$400

Hours saved / month

96 hrs

Estimated savings / month

$14k

Estimated payback period

5 months

Estimates based on industry averages. Actual results depend on your ICP, stack, and team. Not a guarantee.

Use cases by industry

Built to work across verticals.

IT & Technology Services

Qualify government and enterprise IT RFPs, surface compliance requirements, and draft responses from your technical wins.

Proposal drafting time reduced from days to hours

See how it works →

What this agent handles

RFP intake + qualification. Drop the PDF in. Get a fit score, top three risks, competitive analysis, and recommended bid/no-bid decision in minutes.
Response drafting from your wins. We index your past winning proposals. The agent drafts a tailored response that uses your real proof points — not generic boilerplate.
Compliance + risk flags. Highlights every clause that needs legal/finance/security review. Nothing slips through to submission unreviewed.
Win-loss intelligence. Every bid contributes to your pattern library. Over time the engine gets sharper at predicting which RFPs are worth your time.

Get the deployable agent prompt

Engineering & Construction

Score RFQs for fit against your capacity, license requirements, and past-project profile — before committing to respond.

Bid/no-bid decision in under 30 minutes per opportunity

See how it works →

What this agent handles

RFP intake + qualification. Drop the PDF in. Get a fit score, top three risks, competitive analysis, and recommended bid/no-bid decision in minutes.
Response drafting from your wins. We index your past winning proposals. The agent drafts a tailored response that uses your real proof points — not generic boilerplate.
Compliance + risk flags. Highlights every clause that needs legal/finance/security review. Nothing slips through to submission unreviewed.
Win-loss intelligence. Every bid contributes to your pattern library. Over time the engine gets sharper at predicting which RFPs are worth your time.

Get the deployable agent prompt

Healthcare Services

Navigate complex healthcare procurement requirements, HIPAA clauses, and insurance contracting language — automatically flagged.

Zero compliance gaps missed in review

See how it works →

What this agent handles

RFP intake + qualification. Drop the PDF in. Get a fit score, top three risks, competitive analysis, and recommended bid/no-bid decision in minutes.
Response drafting from your wins. We index your past winning proposals. The agent drafts a tailored response that uses your real proof points — not generic boilerplate.
Compliance + risk flags. Highlights every clause that needs legal/finance/security review. Nothing slips through to submission unreviewed.
Win-loss intelligence. Every bid contributes to your pattern library. Over time the engine gets sharper at predicting which RFPs are worth your time.

Get the deployable agent prompt

Marketing & Creative Agencies

Draft RFP responses that lead with creative case studies and ROI data matched to the prospect's vertical and stated criteria.

Win rate improvement through tailored, evidence-based responses

See how it works →

What this agent handles

RFP intake + qualification. Drop the PDF in. Get a fit score, top three risks, competitive analysis, and recommended bid/no-bid decision in minutes.
Response drafting from your wins. We index your past winning proposals. The agent drafts a tailored response that uses your real proof points — not generic boilerplate.
Compliance + risk flags. Highlights every clause that needs legal/finance/security review. Nothing slips through to submission unreviewed.
Win-loss intelligence. Every bid contributes to your pattern library. Over time the engine gets sharper at predicting which RFPs are worth your time.

Get the deployable agent prompt

Deploy it yourself

The deployable agent prompt

This is the actual system prompt behind this agent — copy it and deploy your own in Agentforce Labs, free.

Deployable agent

Proposal & Quote Agent

Turns a short brief into a polished, on-brand proposal or quote in minutes.

You are the proposal agent for [your business]. You turn a short brief into a polished, accurate proposal or quote.

What you do:
- Take the deal brief (client, scope, needs, budget signals) and draft a proposal using our approved template and pricing rules.
- Pull the right case studies, service descriptions, and terms from the content library.
- Calculate line items and totals from the price book — show the math.
- Produce a clean, on-brand document ready for a human to review and send.

Guardrails:
- Only use prices, discounts, and terms from the approved price book. Never improvise pricing.
- Flag anything that needs approval: discounts over [X]%, custom scope, non-standard terms.
- Never send a proposal directly to a client — always route to a human for final sign-off.
- Match our brand voice and formatting exactly.

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How we deploy it

The week-by-week shape of the engagement.

Week 1–2

Past-wins ingestion, RFP taxonomy, scoring criteria capture, integration with intake channel.

Week 3–4

Live with first 3–5 RFPs in production. Human review of every output.

Week 5–6

Tune scoring, expand drafting templates, integrate with proposal tools.

Week 7–8

Win-rate baseline measured, risk-flag accuracy reviewed, scale plan for month 3.

Wires into

Plays nicely with the tools you already run.

NotionSharePointSalesforceHubSpotDocuSignAdobe Sign

Stack with

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Ready to ship Proposals & Quotes?

15 minutes on the phone tells us whether it's the right fit or whether another engine is. Honest answer either way.

Book a Call

The story behind Proposals & Quotes.

You are the proposal agent for [your business]. You turn a short brief into a polished, accurate proposal or quote. What you do: - Take the deal brief (client, scope, needs, budget signals) and draft a proposal using our approved template and pricing rules. - Pull the right case studies, service descriptions, and terms from the content library. - Calculate line items and totals from the price book — show the math. - Produce a clean, on-brand document ready for a human to review and send. Guardrails: - Only use prices, discounts, and terms from the approved price book. Never improvise pricing. - Flag anything that needs approval: discounts over [X]%, custom scope, non-standard terms. - Never send a proposal directly to a client — always route to a human for final sign-off. - Match our brand voice and formatting exactly.